Title: Alumnae Finance Coordinator (AFC) 

Supervisor’s Title: Director of Chapter Finance (DCF) 

Position Status: Volunteer, one-year appointment 

Position Summary: Works under the direction of the DCF, the chapter finance specialist (CFS) and the senior director of operational strategy (SDOS) to ensure that all alumnae chapters are in good financial standing with the national organization and the Internal Revenue Service (IRS). 

Qualifications: 

• Bachelor’s degree in finance, accounting or related field preferred  

• Initiated member of Sigma Kappa Sorority 

• Experience with alumnae chapter finances 

• Knowledge of accounting software (Billhighway) 

• Strong written and oral communication skills; customer service skills; organizational and delegation skills, attention to detail; presentation and facilitation skills; strong interpersonal/relationship building skills 

• Proficiency with Microsoft Word, Excel, PowerPoint 

Responsibilities:

• Works with national headquarters (NHQ) finance team to help bridge communication between alumnae chapters and headquarters staff   

• Maintains open communication with NHQ staff regarding financial issues   

• Works with NHQ staff and alumnae volunteers to address chapter needs and concerns  

• Checks in with alumnae chapter vice presidents of finance (VPFs) on a quarterly basis, or as needed  

• May assist alumnae chapter VPFs on how to develop a budget and ensure budgets are being followed   

• May assist alumnae chapter VPFs on learning and using Billhighway 

• May assist in the training of incoming alumnae chapter VPFs 

• Participates in conference calls with national officers, team members and/or alumnae chapter officers as necessary  

• Participates in financial training/retreats or other similar events as scheduled 

Expectations:  

• Consistently demonstrates through words, actions and interactions, alignment with the Sorority’s values, strategic direction and commitment to diversity, equity access and inclusion, focusing on the success of the organization  

• Exhibits a positive, problem-solving mindset and a spirit of teamwork and cooperation   

• Maintains and develops materials and procedure files as appropriate to the position  

• Maintains high professional and personal standards  

• Promotes the ongoing development of a service rapport with collegiate chapters, local and national volunteers, headquarters staff and all members of the Sorority  

• Maintains positive public relations within the Sorority, among all Sorority entities, in contact with other NPC, NPHC, MGC and NIC groups, university officials, vendors and others  

• Follows national policies and procedures and abide by the local house/suite rules of each chapter during visits  

• Promotes a sense of national pride in Sigma Kappa and a strong sisterhood in all chapters visited  

• Attends national convention (even years) and the Summit for Volunteers (annually) as well as participates in other training(s) offered to national volunteers. Failure to complete required onboarding and training could result in the withholding of a convention allowance (even years) or potential removal from position    

• Per the National Policy Handbook (NPH), all national officers shall pay alumnae dues either to a local alumnae chapter or directly to national headquarters All national officers are encouraged to make an annual financial contribution and/or planned gift to the Sigma Kappa Foundation, Inc., per the National Policy Handbook  

• Perform other duties as may be prescribed by the director of chapter finance or chapter finance specialist of Sigma Kappa Sorority  

Technical/Computer Skills:  

• Ability to effectively use email and Microsoft Office software programs, including a strong understanding of Microsoft Teams and Zoom.  

• Ability and willingness to effectively use other position-related technology tools   

Travel Requirements: 

• None required as a committee member 

• Chair is invited to attend national convention as part of the voting body 

• four days in even years, with travel (volunteers are responsible for paying the registration fee) 

Optional Travel:   

• Summit for Collegiate Leadership: three days annually, including travel (if selected as a facilitator, via the application process) 

Time Commitment:  

• 4 hours per week when not travelling 

• Participate in regular calls with supervisor and/or NHQ staff  

• Participate in regular calls with volunteer teams 

• Participate in alumnae team calls (as necessary) 

Volunteer Environment:   

• This position requires working independently as well as part of a team.   

• This position requires frequent verbal and face-to-face contact with others. Frequent use of a computer, general office equipment, and/or personal device (e.g., cell phone, tablet) is necessary.   

• The position requires appropriate confidentiality and discretion.  

The qualifications, responsibilities, expectations, technical/computer skills and other information described above are representative of those that must be met by volunteer to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.