Title: Collegiate Finance Coordinator (CFC) 

Supervisor’s Title: Director of Chapter Finance (DCF) 

Position Status: Volunteer, one-year appointment 

Position Summary: Works under the direction of the DCF, the chapter finance specialist (CFS), and the senior director of operational strategy (SDOS) to ensure that all assigned collegiate chapters are in good financial standing with the national organization and provides training to finance advisors (FINAs).  

Qualifications:  

• Bachelor’s degree in finance, accounting or related field preferred  

• Initiated member of Sigma Kappa Sorority 

• Experience with collegiate chapter finances and knowledge of accounting software (Billhighway) 

• Strong written and oral communication skills; customer service skills; organizational and delegation skills, attention to detail; presentation and facilitation skills; strong interpersonal/relationship building skills 

• Proficiency with Microsoft Word, Excel, PowerPoint 

Responsibilities: 

• Works with national headquarters (NHQ) finance team to help bridge communication between collegiate chapters and headquarters staff   

• Maintains open communication with NHQ staff and finance and collegiate management volunteers regarding chapter financial issues 

• Checks in regularly with FINAs and vice presidents of finance (VPFs) in their assigned district 

• Monitor and support collegiate chapters in maintaining strong financial health and clean Billhighway accounting as requested by NHQ  

• Participates in team calls with national officers, advisors, team members and/or chapter officers as necessary  

• Determine and communicate to the DCF and CFS the chapters in need of financial assistance  

• Provides support/education on outstanding business and automatic financial suspension (AFS) practices. Reviews AFS forms in Dove Hub 

• Reviews and approves Petitions for Special Dispensation – Financial Expulsion in Dove Hub 

• Ensures accurate reporting of AFS usage for tracking of Standards of Excellence (SOE) points 

• Provide training and support in collegiate chapter budgeting matters. Review, approve, and track collegiate chapter budgets as outlined by NHQ 

• Assists in getting delinquent accounting items from collegiate chapters as outlined in the procedures for NHQ accounting 

• Participates in financial training/retreats or other similar events as scheduled 

• Partners with applicable coordinator, educational programs staff and collegiate services staff to develop and provide training resources for FINAs as needed  

• Reviews all visit reports, by staff or volunteers, and responds and follows up as necessary 

Expectations:  

• Consistently demonstrates through words, actions and interactions, alignment with the Sorority’s values, strategic direction and commitment to diversity, equity access and inclusion, focusing on the success of the organization  

• Exhibits a positive, problem-solving mindset and a spirit of teamwork and cooperation   

• Maintains and develops materials and procedure files as appropriate to the position  

• Maintains high professional and personal standards  

• Promotes the ongoing development of a service rapport with collegiate chapters, local and national volunteers, headquarters staff and all members of the Sorority  

• Maintains positive public relations within the Sorority, among all Sorority entities, in contact with other NPC, NPHC, MGC and NIC groups, university officials, vendors and others  

• Follows national policies and procedures and abide by the local house/suite rules of each chapter during visits  

• Promotes a sense of national pride in Sigma Kappa and a strong sisterhood in all chapters visited  

• Attends national convention (even years) and the Summit for Volunteers (annually) as well as participates in other training(s) offered to national volunteers. Failure to complete required onboarding and training could result in the withholding of a convention allowance (even years) or potential removal from position    

• Per the National Policy Handbook (NPH), all national officers shall pay alumnae dues either to a local alumnae chapter or directly to national headquarters All national officers are encouraged to make an annual financial contribution and/or planned gift to the Sigma Kappa Foundation, Inc., per the National Policy Handbook  

• Perform other duties as may be prescribed by the director of chapter finance or chapter finance specialist of Sigma Kappa Sorority  

Technical/Computer Skills:  

• Ability to effectively use email and Microsoft Office software programs, including a strong understanding of Microsoft Teams and Zoom.  

• Ability and willingness to effectively use other position-related technology tools   

Travel Requirements:   

• 3-4 days annually, 10% weekdays, 90% weekends  

• National convention: four days in even years, with travel (responsible for paying convention registration fee)  

Optional Travel:   

• Summit for Collegiate Leadership: three days annually, including travel (if selected as facilitator, via the application process)  

Time Commitment: 

7 - 14 hours per week when not travelling 

• Participate in regular calls with supervisor and/or NHQ staff  

• Participate in regular calls with volunteer team 

• Participate in regular calls (as needed) with assigned collegiate chapters 

• Participate in quarterly national officer calls 

Volunteer Environment:   

• This position requires working independently as well as part of a team.   

• This position requires frequent verbal and face-to-face contact with others. 

• Frequent use of a computer, general office equipment, and/or personal device (e.g., cell phone, tablet) is necessary.   

• The position requires appropriate confidentiality and discretion.  

The qualifications, responsibilities, expectations, technical/computer skills and other information described above are representative of those that must be met by volunteers to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.