Director of Collegiate/Alumnae Relations 
 

                  Title: Director of Collegiate Alumnae Relations 

  Staff Manager: Director of Alumnae Engagement 

Position Status: Volunteer, two-year appointment  

Position Summary: The director of collegiate alumnae relations (DCAR) serves as the manager between alumnae and collegiate chapters and supervises the collegiate alumnae advisory council. 

Qualifications: 

• Initiated member of Sigma Kappa Sorority 

• Experience working with undergraduates and/or alumnae and/or life skills that relate to the position summary 

• Prior experience and/or familiarity with membership engagement  

• Strong written and oral communication skills, customer service skills, organizational and delegation skills, time and project management, attention to detail, and interpersonal/relationship building skills 

Responsibilities: 

• Works directly with and supervises the collegiate alumnae relations advisory council to provide resources and tools to help educate collegiate members about lifetime membership 

• Works cooperatively with Sorority staff and alumnae team members, specifically the young alumnae experience coordinator (YAEC), alumnae district directors (ADDs) and collegiate district directors (CDDs), to address matters pertaining to alumnae/collegiate relations 

• Creates and carries out virtual programs that foster relationships between collegiate and alumnae members 

• Facilitates roundtable discussions for collegiate level alumnae relations officers and advisors to help provide guidance on connecting with alumnae and paired alumnae chapters 

• Provides resources and guidance to alumnae chapter officers on fostering relationships with collegiate members 

• Collaborates with staff and DACM to support the alumnae initiate program 

• Participates in calls with national officers, team members and/or staff as necessary 
   

Expectations  

• Consistently demonstrates through words, actions and interactions, alignment with the Sorority’s values, strategic direction and commitment to diversity, equity, inclusion and access (DEIA), focusing on the success of the organization  

• Exhibits a positive, problem-solving mindset and a spirit of teamwork and cooperation   

• Maintains and develops materials and procedure files as appropriate to the position  

• Maintains high professional and personal standards  

• Promotes the ongoing development of a service rapport with collegiate chapters, local and national volunteers, headquarters staff and all members of the Sorority  

• Maintains positive public relations within the Sorority, among all Sorority entities, other NPC, NPHC, MGC and NIC groups, university officials, vendors and others  

• Follows national policies and procedures and abides by the local house/suite rules in the case of visiting collegiate chapter facilities 

• Promotes a sense of national pride in Sigma Kappa and a strong sisterhood in all related interactions 

• Attends national convention (even years) and participates in other training(s) offered to national volunteers. Failure to complete required onboarding and training could result in the withholding of a convention allowance or potential removal from position    

• Required attendance at the Summit for Volunteers (annually)  

• Per the National Policy Handbook (NPH), all national officers shall pay alumnae dues either to a local alumnae chapter or directly to national headquarters  

• All national officers are encouraged to make an annual financial contribution and/or planned gift to the Sigma Kappa Foundation, , per the National Policy Handbook  

• Perform other duties as may be prescribed by the director of alumnae engagement of Sigma Kappa Sorority  

• Foster an environment where members are welcomed, valued for who they are, and everyone is treated with respect. 

Technical/Computer Skills:  

• Ability to effectively use email and Microsoft Office software programs, including a strong understanding of Microsoft Teams and Zoom.  

• Ability and willingness to effectively use other position-related technology tools   

Travel Requirements:   

• 3-4 days annually, 10% weekdays, 90% weekends  

• National convention: four days in even years, with travel (responsible for paying convention registration fee)  

Optional Travel:   

• Summit for Collegiate Leadership: three days annually, including travel (if selected as a facilitator, via the application process)  
   

Time Commitment:  

~15-20 hours per month when not traveling: 

• Participate in quarterly volunteer director calls (one-two hours) and other calls as needed 

• Participate in regular calls with national headquarters staff  

• Participate in regular calls with volunteer team, both the alumnae volunteer team and the collegiate-alumnae relations advisory council 

Volunteer Environment:   

• This position requires working independently as well as part of a team.   

• This position requires frequent verbal and face-to-face contact with others. Frequent use of a computer, general office equipment, and/or personal device (e.g., cell phone, tablet) is necessary.   

• The position requires appropriate confidentiality and discretion.  

The qualifications, responsibilities, expectations, technical/computer skills and other information described above are representative of those that must be met by volunteer to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.