Alumnae District Director 

 

                    Title: Alumnae District Director (ADD) 

Supervisor Title: Director of Alumnae Chapter Management 

 Position Status: Volunteer, two-year appointment  

Position Summary: Works under the direction of the director of alumnae chapter management (DACM) in all matters concerning the conduct and operation of the alumnae chapters in a designated district; provides strategic analysis on alumnae chapter health and needed support; supervises, guides, and assists alumnae chapter officers to set and attain goals while working with fellow directors and district coordinators. 

Qualifications: 

• Initiated member of Sigma Kappa Sorority 

• Experience working with alumnae chapters and/or life skills that relate to the position summary 

• Prior experience as an alumnae chapter officer and/or familiarity with alumnae chapter management and operations 

• Strong written and oral communication skills, customer service skills, organizational and delegation skills, time and project management, attention to detail and interpersonal/relationship building skills 

Responsibilities: 

• Works with alumnae team and NHQ staff to bridge communication between alumnae chapters and headquarters staff 

• Oversees strategic progress of alumnae chapters in their district by monitoring chapter operations, chapter viability, officer leadership and goals, and submission of chapter award applications 

• Works closely with the alumnae finance coordinator to monitor the financial status of the alumnae chapter(s) 

• Advises alumnae chapter presidents and other alumnae chapter officers in the district they are managing, and provides regular support through email and phone communication, monthly touchpoints, etc. 

• Works with the director of alumnae chapter management to create and monitor plans of action for critical chapters; helps identify chapters in need of specialized support 

• Supports the alumnae engagement strategy as provided by alumnae team volunteers and staff 

• Participates in conference calls with national officers, team members and/or staff as necessary 

• Supports the alumnae initiate program by participating in calls with potential alumnae initiates as needed 

Expectations: 

• Demonstrates consistently through words, actions and interactions, alignment with the Sorority’s values, strategic direction and commitment to diversity, equity, inclusion and access (DEIA), focusing on the success of the organization  

• Exhibits a positive, problem-solving mindset and a spirit of teamwork and cooperation 

• Monitors progress of alumnae chapters in assigned district(s) and addresses chapter issues collaboratively with other district directors.  

• Maintains and develops reports and procedures as appropriate to the position  

• Maintains high professional and personal standards 

• Promotes the ongoing development of a service rapport with alumnae and collegiate chapters, local and national volunteers, headquarters staff and all members of the Sorority 

• Maintains positive public relations within the Sorority, among all Sorority entities, other NPC, NPHC, MGC and NIC groups, university officials, vendors and others 

• Follows national policies and procedures and abides by the local house/suite rules in the case of visiting collegiate chapter facilities 

• Promotes a sense of national pride in Sigma Kappa and a strong sisterhood in all related interactions 

• Attends national convention (even years) and participates in other training(s) offered to national volunteers. Failure to complete required onboarding and training could result in the withholding of a convention allowance or potential removal from position    

• Required attendance at the Summit for Volunteers (annually)  

• Per the National Policy Handbook (NPH), all national officers shall pay alumnae dues either to a local alumnae chapter or directly to national headquarters  

• All national officers are encouraged to make an annual financial contribution and/or planned gift to the Sigma Kappa Foundation, per the National Policy Handbook  

• Performs other duties as may be prescribed by the director of alumnae chapter management or director of alumnae engagement  

• Foster an environment where members are welcomed, valued for who they are, and everyone is treated with respect. 

Technical/Computer Skills: 

• Ability to effectively use email and Microsoft Office software programs as necessary  

• Ability and willingness to effectively use other position-related technology tools 

Travel Requirements:  

• National convention: four days in even years, with travel (volunteers are responsible for paying the registration fee) 

Optional Travel:  

• Summit for Collegiate Leadership: three days annually, including travel (pending application and selection as a facilitator) 

Time Commitment:  

~20-25 hours per month (less during summer months): 

• Participate in quarterly volunteer director calls (one-two hours) and other calls as needed 

• Participate in monthly calls with volunteer team 

• Participate in regular calls with supervisor and/or national headquarters staff 

• Host quarterly calls for alumnae chapter leaders in assigned district(s) 

• Maintain regular communication with the volunteer, staff, and alumnae officers by respond to email and Teams notifications within two business days 

Volunteer Environment:  

• This position requires working independently as well as part of a team.   

• This position requires frequent verbal and face-to-face contact with others. Frequent use of a computer, general office equipment, and/or personal device (e.g., cell phone, tablet) is necessary.   

• The position requires appropriate confidentiality and discretion.  

The qualifications, responsibilities, expectations, technical/computer skills and other information described above are representative of those that must be met by volunteer to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.